How to Create an Email Signature in Outlook Mac, Windows, iPhone, Android

Last Updated on Sep 6, 2022

An Email Signature is how you summoned up your message, it may carry a Contact Number, Office Address, Website, Work, or anything that represents who you really are. While there is no default templates are available to do it in Outlook, that’s why we’ve prepared this detailed article to show you how to create an Email Signature and add to the message. This is all a one-time setup, thereafter, the Email Signature will be automatically added to all the emails sent by you.

In addition to a simple Email Signature, Outlook allows us to add an Infographic, Logo, or Image, that’ll be useful if you work for an organization and want to represent them since the pictures attract the people rather than a simple text.

How to Create and Add an Email Signature in Outlook

How to Add an Email Signature in Outlook App on iPhone and Android

Note: Using Outlook App on iPhone and Android only allows you to add plain text, there is no way to add Images or Logos from iPhone and Android app. Go with Outlook in a browser to get the Advanced Signature facility.

  1. Navigate to the Outlook App on your iPhone or Android device; tap on the Profile icon at the top left corner of the screen.
  2. Tap on the hamburger menu button near the Inbox label on android mobile.
  3. Tap on the Settings cog on the bottom screen.
Outlook Account Settings on iPhone Outlook app
Outlook Account Settings on iPhone Outlook app

Select Signature, Option. Here are the important settings for making different signatures if you are using Multiple Outlook accounts in a Single app, Enable the “Per Account Signature” toggle and Create a different signature for different accounts.

Change Outlook Signature on Outlook iPhone app
Change Outlook Signature on Outlook iPhone app

Write the text that you want to use as a Signature in Outlook.

Change Signature of Outlook mail account from iPhone app
Change Signature of Outlook mail account from iPhone app
  • That’s it. If you don’t have a mobile device and using Browser then, Add signature from browser or Windows or Mac Outlook Software.
  • How to Add a Signature to an Email in Outlook

    1. Go to Outlook.com on PC browser and click Settings gear from the top ribbon bar,  > View All Account Settings.
    Create or Change Outlook Email Signature on Mac or PC browser Step 1
    Create or Change Outlook Email Signature on Mac or PC browser Step 1
  • Now, Select Mail > Compose and Reply > Add a New Signature and Save.
  • Create or Change Outlook Email Signature on Mac or PC browser Step 2
    Create or Change Outlook Email Signature on Mac or PC browser Step 2
  • Also, you can select the check box for “Automatically include my signature on new messages that I compose
  • And select the Signature from the list.
  • How do I add a signature in outlook? Well, then, you are at the right site. Refer to our article to know how you can add/remove/change a signature in outlook.

    Manage Outlook Signature on PC or Mac

    Create New Signature on the windows

    Step 1→ Launch Outlook on your PC.

    Step 2→ Click on the File.

    open-file-menu-in-outlook
    open-file-menu-in-outlook

    Step 3→ Select Options from the side panel.

    options-in-outlook-windows
    options-in-outlook-windows

    Step 4→ When the Outlook Options dialog box displays, click on the Mail.

    Step 5→ Click Signatures next to the Create or modify signatures for messages.

    create-or-modify-signatures-for-messages
    create-or-modify-signatures-for-messages

    Step 6→ Select the Email Signature tab, and under the Choose default signature section, Choose the Email account for which you wish to create and use the Email Signature.

    Step 7→ Click New under the Select Signature to edit.

    A new signature box generates.

    Step 8→ Give your new Signature a name and click OK.

    change-default-signature-in-outlook-windows
    change-default-signature-in-outlook-windows

    Step 9→ In the Edit signatures, type the necessary information that you want to appear as a Signature in mails.

    save-outlook-signature-in-app
    save-outlook-signature-in-app

     Formatting tools are also available, which you can use to make the Signature attractive and eye-catchy from the rest of the text.

    You can also add a business card, image, or hyperlink to your Signature

    Step 10→ Select OK.

    create-a-new-signature-in-outlook
    create-a-new-signature-in-outlook

    Step 11→ Select OK to close the dialog boxes.

    From now onwards, the Email Signature will automatically get added to a new message.

    If under the Choose default signature section, you have selected this specific Signature for Reply/Forward, then this will also get automatically added to reply and forward.

    Create New Signature on the Mac

    Step 1 → Open Outlook app on Mac.

    Step 2 → Click on Outlook from the top menu and select Preferences.

    Step 3 → Next, Click on Signatures under the email section.

    Step 4 → Click on the Plus button [+] to Add a new signature

    Step 5 → Give the Signature name so you can use it while composing a new Message in the mail app.

    Step 6 →Type signature in the Editor. 

    You can also use various text formatting tools while writing text and add pictures, hyperlinks, and Tables to make it more attractive or according to your requirement.

    Step 7 → Now, press Command + S or click on the save button at the top 

    Now you can see that this new Signature gets added to the list of the already existing Signature.

    We can create Multiple signatures in the outlook account in the same way.

    Create New Signature on the Web (outlook 365)

    Creating a new signature on the outlook app is not a complex task.

    Follow these steps to create a new signature on the Web.

    Step 1→ Open the Outlook app on the Web.

    Step 2→ Go to Settings Gear and click “View all Outlook settings” from the Bottom right.

    view-all-outlook-setting-to-create-new-signature
    view-all-outlook-setting-to-create-new-signature

    Step 3→ Select Mail and then click on “Compose and reply”.

    Step 4→ Under Email Signature, Select the “+ New Signature”.

    Step 5→ Write the Name for your Signature in the First box.

    Step 6Type Signature in the Second box.

    You can customize your Signature with the help of formatting tools.

    You can also insert a picture, table, or hyperlink as your Signature.

    Step 7→ Select Save

    add-signature-text-or-html-on-outlookcom
    add-signature-text-or-html-on-outlook.com

    That’s it, and you are done.

    How to Add an Image or Logo or Animation to the Outlook Signature On Mac

    1. Open the Outlook.
    2. Click on the File
    3. Select Options on the sidebar.
    4. Select the Mail tab in the Outlook Options.
    5. Click on Signatures in the Compose Messages
    6. Select the Email Signature tab and from the list click on the existing signature to edit or select New to create new.
    7. In the Text Area under Edit signature space, place the cursor where you wish to add a signature and click on Insert Picture.
    8. Locate the image and click Insert.
    9. In the Signatures and Stationery box, click OK.
    10. Close the dialog boxes.

    How to Add an Image or Animation to the outlook signature (Windows Outlook 365)

    Suppose you know how to create a signature in outlook but don’t know how to add an image or animation to an outlook signature. Here are the steps to do so.

    Step 1→ Launch Outlook on your PC.

    Step 2→ Click on the File.

    Step 3→ Select Options from the side panel.

    Step 4→ When the Outlook Options dialog box displays, click on the Mail.

    Step 5→ click Signatures next to the Create or modify signatures for messages.

    Step 6→ Select the Email Signature tab, and under the Choose default signature section, Choose the Email account for which you wish to create or edit your existing Signature.

    Step 7→ If you are creating a new signature, then follow these steps; else, skip to the next step (Step 8)

    (A) Click New under the Select Signature to edit.

    A new signature box generates.

    (BGive your new Signature a name and click OK.

    Step 8→ Select Signature from the list (if you have multiple signs) under Select Signature to edit in which you wish to add an image or animation.

    Step 9→ Under the Edit Signature section, place the cursor where you wish to add an image or animation and click on Insert Picture.

    Step 10→ Locate the Image or animation and click insert.

    import-or-upload-image-to-outlook-signature
    import-or-upload-image-to-outlook-signature

    Step 11→ Click Ok.

    save-image-or-animation-signature-in-outlook-app
    save-image-or-animation-signature-in-outlook-app

    (Note: You can change size of image or animation by right click on image/animation > Picture > Size tab > Ok)

    add-a-new-signature-in-outlook
    add-a-new-signature-in-outlook

    4 How to Add an Image or Animation to the outlook signature (Web Outlook 365)

    Image/Animation makes the outlook signature attractive and easy to recognize.

    To add an image or animation to the outlook signature is just a click away. Follow these steps to do so.

    Step 1→ Open the Outlook app on the Web.

    Step 2→ Go to Settings Gear and click “View all Outlook settings” from the Bottom right.

    view-all-outlook-settings-on-web
    view-all-outlook-settings-on-web

    Step 3→ Select Mail and then click on “Compose and reply

    Step 4→ If you are creating a new signature, follow these steps. Else, skip to the next step (Step 5)

    (A) Under Email Signature, Select “+ New Signature.” 

    (B) Write the Name for your Signature in the First box

    (C) Type Signature in the Second and click save

    Step 5→ Select Signature from the drop-down menu under the “Email signature” option in which you wish to insert a picture/animation.

    Step 7→ Place the cursor where you want to add a picture/animation and then Click on Insert Pictures at the Bottom left.

    Step 8→ Locate the Image or animation and click Open.

    import-image-in-outlook-signature-from-web
    import-image-in-outlook-signature-from-web

    Step 9→ At last, Click Save.

    save-signature-with-picture-in-outlook-web
    save-signature-with-picture-in-outlook-web

    Now you learn that adding an image/animation to your outlook signature is so easy.

    How Do You Add a Logo to your Signature in Outlook?

    To add a Logo or Image to your Outlook Signature follow sections 1 and 2 of this article, we’ve thoroughly covered each and every step to create an Email Signature along with adding any infographic to it.

    To create Outlook Signature with Logo, first, create Outlook Signature and in the end add logo separately, if you dont know how to do that, refer to the above sections of this post.

    HowtoiSolve Staff

    Jaysukh Patel is the founder of howtoisolve. Also self Professional Developer, Techno lover mainly for iPhone, iPad, iPod Touch and iOS, Jaysukh is one of responsible person in his family. Contact On: jaysukh.pharma@gmail.com [OR] admin@howtoisolve.com

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