How To Change Name Of Your Email Account In Mail App on Mac

Your Mail Name is as vital as your Apple Mail Address. As it’s a first and foremost thing, your recipient will observe. In addition to that, it could be annoying if the Email name is too long and not fully visible in the Apple mail Sidebar. Whatever the reasons, the name can be easily customized without changing the email address on Mac. So to get familiar with the procedure, read our article on how to change the name of your email account in the Mail App.

There are many reasons why users want to change the name of their email address or Inboxes name, so before heading to the procedure, do know what are those “Why.”

change the name of their email address or Inboxes name on Mac
change the name of their email address or Inboxes name on Mac

Why Should I Change The Name Of Email Account

There are specific reasons why people may want to change their name, but most commonly are mentioned below. 

  • Name not visible in sidebar: The users found the complication while reading the name in the sidebar if they are too long. So to make it fully visible in Apple Mail sidebar, it’s best to keep the name with fewer characters.  
  • Having multiple email addresses with same name: In case you have different email addresses with the same name for professional and personal usage, there are instances when you send a message from wrong address due to same name.  
  • Professionalism: If you are using Apple Mail for professional purposes, keeping a name that matches your company’s role is vital. That’s because keeping an ordinary or funny name can create a wrong impression.
  • Privacy: If privacy is your priority, keeping the nickname instead of real name is better. 
  • Rebranding: In case you are rebranding the business name, customizing the Apple mail will establish the consistent identity of your brand.

How to Change the Name of Your Email Account in the Mail App

The procedure to change the name in sidebar is different from the name you want to replicate to the recipients. So clarify your need and check macOS, then follow the steps below accordingly. 

Change The Display Name That Email Recipients See

1→ Go to Apple Logo.

2→ Select System Settings… (System Preferences…for macOS Monterey And Earlier)

System Settings on Mac
System Settings on Mac

3→ Click on Internet Accounts from the left sidebar.

4→ Then choose the Internet Account for which you want to change the mailbox name.

find-all-mail-accounts-on-mac
find-all-mail-accounts-on-mac

5→ Select Details…

change-account-name-on-mac-mail-app
change-account-name-on-mac-mail-app

6→ In the next prompt, change the name present in the Full Name field and click on an OK button for confirmation.

change-account-name-in-mac-mail-app
change-account-name-in-mac-mail-app

7→ To check the changes, open the mail app and select New Message from the toolbar. Further, click on From Drop-down, and there you will see a changed email display name. 

change-from-address-name-in-mac-mail-app (recipient)
change-from-address-name-in-mac-mail-app (recipient)

Rename Mailboxes In Mail On Mac

1→ Go to Apple Logo.

2→ Select System Settings… (System Preferences…for macOS Monterey And Earlier)

System Settings on Mac
System Settings on Mac

3→ Click on Internet Accounts from the left sidebar.

4→ Then choose the Internet Account for which you want to change the mailbox name.

find-all-mail-accounts-on-mac
find-all-mail-accounts-on-mac

5→ Select Details…

change-account-name-on-mac-mail-app
change-account-name-on-mac-mail-app

6→ In the next pop-up, change the name present in the Description Field, and click on the OK button.

change-mail-inbox-name-on-mac-mail-app
change-mail-inbox-name-on-mac-mail-app

7→ Now navigate back to Apple Mail, where the changes are applied in the sidebar.

changed-mail-inbox-name-on-mac
changed-mail-inbox-name-on-mac

8→ That’s it.

What Happens If You Change Your Email Account Name In Mail App?

There are two different types of names in Apple Mail. One is mentioned in the description field, and another is in the Full Name field, as shown above. So when you change the Description Name, the name of the selected email address will change in the sidebar. And that for Full Name, the changed name will be shown to the receiver. 

Email Address Name Won’t Change In Mail App

  • Disable And Enable Mail Toggle
  1. Head to the Apple Logo.
  2. Select System Settings… (System Preferences…for macOS Monterey And Earlier).
  3. Choose an Internet Account.
  4. Select the Email Address to which you changed the name.
  5. Next, Disable and enable the toggle next to the Mail. 
  • Force Quit Mail App
  1. Navigate to Apple Logo.
  2. Click Force Quit.
  3. Select Mail from the list.
  4. Lastly, click Force Quit Button.
  • Restart Mac Computer: Click on the Apple Logo > Restart. Let the restart procedure finish, and then check for the problem. 

Final Thought!

With this straightforward procedure, you can change the name of your choice for a desired email address on Apple Mail App. Do share the post if you really think it is functional. 

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Karly Wood

Karly Wood, a Wellington-based journalist, excels in covering Apple and tech trends. With a diverse background in public safety, government, and education reporting, her insights bridge multiple disciplines, offering readers a well-rounded perspective on today's technological advancements. Contact Her Team:- jaysukh.pharma@gmail.com [OR] admin@howtoisolve.com

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