How to Convert Mail to PDF on Mac from Apple Mail App and Gmail Browser

🗓️ November 22, 2023 By ✍️ Jaysukh patel

If you want to convert Mail to PDF on Mac, without downloading any third-party tool, make sure to follow this short tutorial till the end. Your Mac has a built-in feature that allows you to export Mail as PDF directly, so you can save it on the local storage and view Email without any internet connection. However, this process will work only if you are using the Apple Mail app on Mac, so make sure to use the stock Mail app while following the below instructions. However, you can also convert email to PDF on Mac, using Gmail web interface, we’ve also covered it in this post.

For further reference, we’ve also made a YouTube video, attached at the end of the article. Have a look at how to save email as PDF on Mac instantly.

How do I save an email as a PDF on a Mac from Apple Mail App and Gmail Web Browser?

How to Save Email as PDF on Mac (It Contains Option to Make Password Protected PDF)

When you follow this stepwise guide to export mail as PDF on MacBook or Mac, you’ll have the advantage of adding security and make PDF password protected.

  1. Launch the Mail app on your Mac.
  2. Open the Mail that you would like to convert into PDF.
  3. Now, click on File located in the menu bar or press the Command+P keys on your mac keyboard.
Click on File - Convert Mail to PDF
Click on File – Convert Mail to PDF
  • Select Print.
  • When the Print window appears, click on the PDF with the drop-down menu.
  • Select Save as PDF on Mail Mac
    Select Save as PDF on Mail Mac
  • And choose Save as PDF.
  • Rename the PDF, Set Path to save PDF.
  • If the converted PDF contains sensitive information, so I’d suggest you make it password protected. To do so, click on Security Options….
  • Set Security on PDF
    Set Security on PDF
  • There will be different options available, so decide yourself and make it password protected.
  • Click Save.
  • How to Export Mail as a PDF in Mac (Doesn’t Have an Option of Password Protection on PDF)

    Unlike the above method, you won’t get an option to set a password on PDF after exporting email. So, if you don’t need password protection on PDF, then follow these steps.

    1. Navigate to the Mail app on Mac.
    2. Open the specific Mail to convert it into PDF.
    3. Click on File at the top menu bar or use keyboard shortcut Command+P.
    Click File and Export as PDF..
    Click File and Export as PDF.
  • Select Export as PDF.
  • Rename the PDF and choose Path where you would want to store it.
  • Then, set the size of paper like A4, A3 and choose the page orientation.
  • Save Mail as PDF on Mac
    Save Mail as PDF on Mac
  • Lastly, click Save.
  • How to Convert Gmail Email to PDF on Mac From Browser

    Just like a traditional app, Gmail Web browser also allows you to Print mail only. We have and a great option to Print any mail for all pages or Selected Page at once. Also with the Flexible option for Password Protection or Without password Protection.

    Of course, Gmail also provides the same functionality just like the stock Mail app of Apple. Here’s the quick guide on how to save Gmail email to PDF on Mac.

    1. Navigate to any web browser and sign in to Gmail.
    2. Click and open an email just like in the below screen, to convert to PDF.
    3. Press the Command+P or click on the Print option as shown in the image.
    Click on Print Symbol on Gmail
    Click on Print Symbol on Gmail
  • Select Save as PDF.
  • Select Save as PDF Gmail
    Select Save as PDF Gmail
  • Give a name to PDF, and set the location and Security if needed.
  • Set Security on PDF Gmail
    Set Security on PDF Gmail
  • Click on Save.
  • Above are the solutions to Convert the Apple Mail app into PDF file in different techniques that are used for business or personal use. Let’s comment on the problem with us and don’t miss to watch my video that recorded for Any mail Save into PDF on MacBook.

    Jaysukh Patel
    Jaysukh Patel

    Jaysukh Patel is the founder of howtoisolve. Also self Professional Developer, Techno lover mainly for iPhone, iPad, iPod Touch and iOS, Jaysukh is one of responsible person in his family. Contact On: [OR]

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