How to Add Signature in Outlook on Mac & Windows

Last Updated on Nov 3, 2022

Here’s a guide on a create or add signature in Outlook on mac. Also, find a way to change the outlook signature on mac from saved Signatures in the Outlook app on Mac. Also, edit outlook signature on mac, Remove the Signature from Outlook mac that’s not in use.

Attach your portfolio and company details in Outlook Email with a custom signature They might be Plain text, Some Links, Bio Profile, or an HTML design with a Clickable Image and link. Also, we can create multiple signatures for different types of emails in the same account and choose which format you should add a signature to outlook 365 or down version before sending an email.

How to add a signature in outlook: A Complete Guide

Create & add signature to outlook on Your Mac (Office 365)

First, you have to add your email account in the outlook app to start creating an email signature for Outlook Email or Other third-party Email services that you have added to the outlook Mac app. follow the below steps,

1→ Open macOS Outlook app on Mac [How to download outlook app on Mac]. From the top Mac menu, Click on Outlook > Preferences.

Outlook Preferences on Mac

2→ Next, Click on Signatures under the email section.

Signatures on Outlook Mac

3→ If you didn’t have to create any signature, you must click on the Plus button [+] to add a new one. Hinthow to create signature in outlook

add-a-new-signature-on-outlook-mac

4→ Give the Signature name so you can use it while composing a new Message in the mail app.

create-a-signauture-for-mac-outlook

5→ Now, Use Editor to add a Name with Different font sizes & Style. List, Alignment, Picture, Link, and Table with Colorful style and responsive Signature design for all smartphones, Tablet or mobile.

6→ If you don’t like to create your own signature then you can use HTML Signature support; create HTML Signature online and Paste it here in the signature field. Explained next.

heres-added-signature-on-outlook-mac

7→ Now, Press Command + S to Save signature to Outlook mac app. That’s it.

In the same way, we can create Multiple signatures in the outlook account and use them across all other devices that are signed in with the same account.

That’s it.

Now, we will learn how to Create or Add HTML Signature on Outlook Mac.

Choose & Set Default Signature to outlook app on Windows (Office 365)

Choosing and setting the Default signature means that that specific Signature will automatically get added while you compose/reply/forward a message.

You can choose different default signatures for composing and replying/forwarding.

Here are the steps to set the default signature for new messages and reply/forward.

Step 1→ Open Outlook on your Windows PC.

Step 2→ Click on the File.

file-option-in-outlook
file-option-in-outlook

Step 3→ Select Options from the side panel.

option-under-the-outlook-pc
option-under-the-outlook-pc

Step 4→When the Outlook Options dialog box displays, click on the Mail.

Step 5→And there click Signatures next to the Create or modify signatures for messages.

Step 6→ Select the Email Signature tab, and under the Choose default signature section, Choose the Email account for which you wish to set the default Signature.

Step 7→  Again, under Choose default signature section, choose Signature from the drop-down menu, and select default signature for new message and Reply/Forward, respectively.

create-a-signature-and-set-default-signature-on-outlook-pc
create-a-signature-and-set-default-signature-on-outlook-pc

By these steps, you can set the default signature for a new message and Reply/Forward.

Choose & Set Default Signature to outlook app on Web (Office 365)

Default signature in outlook means a default signature will automatically get added while you compose/reply/forward a message.

You can choose different default signatures for composing and replying/forwarding.

Here are the steps to set the default signature for new messages and reply/forward for a web app.

1→ Open the Outlook app on the Web.

2→ Go to Settings Gear and click “View all Outlook settings” from the Bottom right.

view-all-outlook-settings-in-outlookcom
view-all-outlook-settings-in-outlookcom

3→ Select Mail and then click on “Compose and reply

4→ Under “Select default signature,” Select default Signature from the drop-down menu for “new message” and “reply/forward” separately.

select-default-signature-for-new-outlook-message
select-default-signature-for-new-outlook-message

Once you set the default signature, it automatically add Signature in outlook 2022 on the Web.

How to Add HTML Signature to Outlook Mac

Outlook mail app in Microsoft Office 365 Package Support HTML signature quick easily. The older version of Outlook is also supporting, but here are the steps to Create HTML Signature for the Outlook Mac app & Add HTML signature to the Outlook Signature creator tool.

1→ You can use an HTML creator or Designing tool to create a custom HTML email Signature or Go Online HTML Signature Generator.

create-html-email-signature-on-online

2→ Enter signature details, Personal Data, Company Data, Graphics, Disclaimer Text, Style, and Social Media Links.

apply-signature-style-for-email

3→ Click on Show signature preview. Now, Click on Copy to “copy the signature to the clipboard.” and Paste it to the Signature Creating tool in Outlook Signature Preferences.

copy-html-signature-to-clipboard-online

4→ Open the Outlook app on Mac, From the top menu, Outlook > Preferences > Signatures.

Signatures on Outlook Mac

5→ Click on the (+) Plus button to add.

add-a-new-signature-on-outlook-mac

6→ and [Command + V] Paste signature here in black space.

create-a-signauture-for-mac-outlook

7→ Press Command + S to Save signature. and Compose a New Email to Get HTML Signature.

use-or-change-signature-on-outlook-mac

That’s it.

Now, the next part is to Assign the Default signature to the Email account added in the outlook mac app for New Messages and Replies/Forwards.

Choose & Set Default Signature to Outlook Mail App

Outlook is giving the option to auto-assign default signature to a different account while we compose a new mail or Forward or Reply. That are time-saving settings available in Outlook Signature preferences.

  1. Open Outlook on Mac, From top Menu, Outlook > Preferences.Outlook Preferences on Mac
  2. Click on Signatures.Signatures on Outlook Mac
  3. The Last section is “Choose Default Signature“.
  4. Select Account and Then select signature for “New messages“, “Replies/Forwards“.assign-signature-for-outlook-mac
  5. That’s it.

Now, while we compose a new message or Mail, See the option for changing a Default signature in the message tool.

Steps on How to change email signature in outlook

as we know, We can add multiple signatures in Outlook mac, But also we have to know how to change Signatures while composing a new mail or Reply/Forward.

On New Outlook 365:-

  1. Open Outlook on Mac, Compose or Reply/Forward email.
  2. Click on the Signature option and Select the Signature that you need to use and send an email message.use-or-change-signature-on-outlook-mac

On Old Outlook:-

  1. Open Outlook on Mac, Compose or Reply/Forward email.
  2. Click on the Signature option from the top ribbon and Select your Signature that you need to use and send an email message. Select your Signature and Quickly change what you use.access-or-change-signatures-on-outlook-mac
  3. That’s it.

Steps on How to change an email signature in outlook 365(For windows)

If you have multiple saved signatures for your account and want to use a different signature every time, then here are the steps to change your Signature every time.

With the following step, you can easily add signature block in outlook for windows.

Step 1→ Open outlook  on your windows pc.

Step 2→ Click on New Mail/Forward/Reply.

compose-a-new-message-in-outlook-app-on-windows
compose-a-new-message-in-outlook-app-on-windows

Step 3→ Select the Signature from a ribbon of the message window.

Step 4→ Select Signature from the list of signatures from the drop-down menu.

change-or-add-signature-in-outlook-app-windows
change-or-add-signature-in-outlook-app-windows

 The selected Signature will get automatically add Signature in outlook message window.

How to change Signature in the outlook for Web 

If you have multiple saved signatures for your Web outlook account and want to use a different signature every time, then here are the steps to change your Signature every time.

Follow these steps to add Signature in outlook 365

1→ Open the Outlook app on the Web.

2→ Click on the new message.

A new message window appears.

3→ Select the three horizontal dots.

how-to-change-signature-in-the-outlook-for-web
how-to-change-signature-in-the-outlook-for-web

4→ From the drop-down menu, Go to “Insert signature” and select Signature from the drop-down list.

With the steps mentioned earlier, you can easily add a signature in outlook web app.

Remove Signature from Outlook on Mac

Removing signature on outlook Mac is very easy. Make sure and Verify before deleting the signature, Becuase it can’t be undone. So, Make sure before deleting. Follow the below steps,

  1. Open Outlook on Mac. from the top menu, Outlook > Preferences.
  2. Select Signatures > Select Signature from the list and Click on the Minus [-] button. To Complately delete.delete-signature-from-outlook-mac
  3. Finally click on the delete button. delete-signauture-on-mac-outlook
  4. That’s it.

Remove Signature from outlook on windows

Sometimes you have several outlook signatures, and some are not in use; then, you can remove/delete any of them with the following steps.

1→ Open Outlook on your Windows PC.

2→ Click on the File.

file-option-in-outlook-app
file-option-in-outlook-app

3→ Select Options from the side panel.

option-in-outlook-app
option-in-outlook-app

4→ When the Outlook Options dialog box displays, click on the Mail.

5→ And there click Signatures next to the Create or modify signatures for messages.

6→ Select the Email Signature tab, Choose Signature under “Select Signature to Edit”.

7→ Click Delete.

delete-signature-in-outlook-app
delete-signature-in-outlook-app

Conformation box with the message Are you sure you want to delete the selected signature? All email accounts using the signature will no longer have a signature.

8→ Select Yes.

That’s it, and your unwanted Signature gets removed. 

Remove Signature from outlook on the Web

When you have several outlook signatures, and some are not in use, you can remove/delete any of them with the following steps.

1→ Open the Outlook app on the Web.

2→ Go to Settings Gear and click “View all Outlook settings” from the Bottom right.

open-outlook-settings-on-web
open-outlook-settings-on-web

3→ Select Mail and then click on “Compose and reply”.

4→ Under Email Signature, Select the Signature which you want to delete.

5→ Click Delete and then Save.

delete-outlook-signature-from-outlook-web
delete-outlook-signature-from-outlook-web

Now you can check that your Signature permanently got deleted or removed from your account. 

Outlook Signature Folder Location Mac

outlook signature path mac is common for Outlook users, It depends on the Outlook version. So, follow the below step for all outlook app versions. Your Uploaded Email Signature will save into your Mac local drive folder under the Library folder.

  1. Open Finder on Mac. from the top menu Go > Go to Folder.
  2. Enter the folder path, ~/Library/Mail,open-outlook-mail-folder-on-mac
    Select App version from V2, V3, V6, or V9 > Signatures. and See the HTML file that you used & Saved for signature.
  3. That’s it.

Hope you can see where are outlook signature files stored on mac. if not, then restarts your Mac; sometimes, a recently created signature will not find in the local folder.

HowtoiSolve Staff

Jaysukh Patel is the founder of howtoisolve. Also self Professional Developer, Techno lover mainly for iPhone, iPad, iPod Touch and iOS, Jaysukh is one of responsible person in his family. Contact On: jaysukh.pharma@gmail.com [OR] admin@howtoisolve.com

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