How to Create an Email Templates in Outlook (All Devices)

Last Updated on Aug 10, 2022

If you frequently answer similar emails on outlook mail, then templates will significantly help. Composing email from scratch each time is tedious, and that too is for repetitive email.

You can save your replays as templates and access them whenever you require. You can save time and use predefined text messages with a single click. You can increase efficiency and optimize your emailing task with the help of templates.

My templates are available in the mailbox so that you can access them on any device.

You can use templates only in the body of your mail; everything else, like recipient name, attachment, and subject, you must add manually.

Must Know:- Best Microsoft Outlook Keyboard Shortcuts

How to Add/Enable My Templates in Outlook (Add-ins Missing)

Before creating/using a template in the outlook, you must ensure that My templates are Added from Add-ins. Here are the steps to add it if you don’t see My templates in the toolbar of your message window.

Also For Outlook App, we have Other Third-Party Templates add-in in the Outlook store. Let’s see how to find them and add New Free Templates for Outlook mail.

For Mac,

  • Open Outlook Mac > Compose a New Message > Click on More (…) from the top toolbar > Get Add-ins > Find the My Templates Add-in and Add into Outlook app. Now, use while Compose a New Message in Outlook from top Toolbar.

For Windows,

Step 1→Open outlook, then click on the Home tab.

Step 2→Select Get Add-inns (right side) from the toolbar

Step 3→Click on My Add-inns (Left Side)

add-my-template-add-in-on-outlook
add-my-template-add-in-on-outlook

Step 4→ Search for My Templates or Search more Templated using the Search add-ins box.

Step 5→Now click on Add, and Templates added.

add-template-add-in-outlook-if-not-added-or-missing
add-template-add-in-outlook-if-not-added-or-missing

Now you will see My Templates on the toolbar of the message window.

How to create an Email Template on Outlook windows (office 365/Outlook 365)

By default, some templates are already available, but you can customize your templates.

Here is the simple step-by-step procedure for how you can create the Template.

Step 1→ Open the Outlook app on your PC.

Step 2→ Select the Home tab

Step 3→ Click on New Email or Ctrl+N

how-to-create-a-template-on-outlook-windows-office-365outlook-365
how-to-create-a-template-on-outlook-windows-office-365outlook-365

Step 4→Select View Templates from the toolbar  

Step 5→ Click on + Template to create new templates

add-a-new-custom-template-in-outlook-app
add-a-new-custom-template-in-outlook-app

Step 6→ New “My Templates” form will open. Now, add the title of your Template in the first text box. Write the content of your Template in the second text box.

add-a-new-template-in-my-templates
add-a-new-template-in-my-templates

Step 7→Click on Save

The formatting option is not available in the new template form, so a better option is to first write the whole Template in Microsoft word and then copy and paste it into the new Template’s content box.

Seldom does it add an extra line break into your content, so, better you verify it after pasting content into the template box.

Sometimes you get an error like “This template is too large to save” or “Yo couldn’t save your template, please try again later,” because its limited size is 32kb. You can create a customized template of limited size of 32 KB.

How to use Email Template in Outlook windows (office 365/Outlook 365)

You can use any templates out of default templates or customize templates according to your need by following mentioned steps.

Step 1→ Open the Outlook app, then Select Home from the menu bar

Step 2→ Click on New Email or Ctrl+N

compose-a-new-mail-in-outlook-app
compose-a-new-mail-in-outlook-app

Step 3→ Select View Templates from the toolbar 

My templates list will appear on the right side.

Step 4→ Click on the desired Template from the My templates list

find-and-add-templates-in-outlook-mail-body
find-and-add-templates-in-outlook-mail-body

Now you can check that your desired Template gets inserted into the message body of your email

How to create an Email Templates in Outlook mac (office 365/Outlook 365)

Creating templates on Outlook mac is almost like windows and the web.

Here are the steps to do so.

Step 1→ Open the Outlook app on a mac device

Step 2→ Click on New message

Step 3→Select three dots from the message window toolbar  

Step 4→Select My templates

My templates list will appear on the right side.

Step 5→ Click on + Template to create new templates

create-a-new-templates-or-use-from-existing-templates
create-a-new-templates-or-use-from-existing-templates

Step 6→ New “My Templates” form will open. Now, add the title of your Template in the first text box. Write the content of your Template in the second text box.

create-a-custom-templates-on-mac-outlook
create-a-custom-templates-on-mac-outlook

Step 7→Click on Save

Now you can see your customized Template will get added to the list of my templates, which you can use when you need it.

How to use Email Templates in Outlook mac (office 365/Outlook 365)

Follow the below-mentioned steps to use templates on outlook mac easily.

Step 1→ Open the Outlook app on a mac device

Step 2→ Click on New message.

compose-a-new-mail-in-outlook-mac
compose-a-new-mail-in-outlook-mac

Step 3→Select three dots from the message window toolbar  

Step 4→Select My templates

find-and-add-templates-in-mail-subject-in-outlook
find-and-add-templates-in-mail-subject-in-outlook

My templates list will appear on the right side.

Step 5→ Click on the desired Template from the My templates list

create-a-new-templates-or-use-from-existing-templates
create-a-new-templates-or-use-from-existing-templates

This way, your Template is added to the message body with a single click, which ultimately saves your time.

Edit or Delete Template

delete-or-edit-tamplates-on-mac-outlook
delete-or-edit-tamplates-on-mac-outlook

To edit or delete the Template, move the cursor over a particular template on which you want to do the operation delete or edit, then click on either edit or delete icon present at the right end.

How to Create an Email Templates on Outlook Web (office 365/Outlook 365)

It is as simple as windows; follow the below steps to do so.

1) Open the outlook web app, then log in

2)Select New message

Make sure My templates are already added in Get add-ins.

3) Click on three dots near send button

find-my-templates-in-outlookcom-web
find-my-templates-in-outlookcom-web

4) now select My templates

5) Click on + Template to create new templates

add-a-new-template-add-in-on-outlookcom-web
add-a-new-template-add-in-on-outlook.com-web

6) New “My Templates” form will open. Now, add the title of your Template in the first text box. Write the content of your Template in the second text box.

7)Click on Save

Now you can check that your customized Template gets added to the list of my templates.

How to use Email Templates in Outlook Web (office 365/Outlook 365)

Templates are synced on all your Microsoft accounts, be it windows(desktop) or web(online). It means if you have added new templates to your windows account, you can also use them on the web account. In simple words, it is accessible from both versions of outlook.

To use or create templates on Outlook web, here are the steps.

1) Open the outlook web app, then log in

2)Select New message

Make sure My templates are already added in Get add-ins.

3) Click on three dots near send button

4) now select My templates

find-my-templates-in-outlookcom-web
find-my-templates-in-outlookcom-web

My templates list will appear on the right side.

5) Click on the desired Template from the My templates list.

use-template-on-outlook-web
use-template-on-outlook-web

Steps to create/use the Template for the web are almost like windows. The only difference is that the My Templates tab is in a different place.

To use this Email Template, No Keyboard Shortcuts. Go through the manual steps and Find a Beautiful Email Template for Student, HR, Business, and Personal use.

we are happy to help you, submit this Form, if your solution is not covered in this article.

HowtoiSolve Staff

Jaysukh Patel is the founder of howtoisolve. Also self Professional Developer, Techno lover mainly for iPhone, iPad, iPod Touch and iOS, Jaysukh is one of responsible person in his family. Contact On: jaysukh.pharma@gmail.com [OR] admin@howtoisolve.com

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