How to Change an Email Signature in Outlook On Mac, Windows

🗓️ July 5, 2023 By ✍️ Jaysukh patel

Outlook allows you to have multiple signatures for each email account. You have created a signature for professional use, but what if you have changed your organization? In that case, you also need to change or Edit your Professional Signature. 

Here in this article, we will write steps to change an email signature or edit the Signature in outlook on Mac, windows, web, android, and iPhone.

Important! Remember that the Signature you edit for, say, windows, changes made to the Signature won’t get reflected on the web or vice versa. Therefore, you must Edit the Signature individually for each platform, be it web, mobile, mac, or windows.

You might be helpful:-

• How to Create Email Signature in Outlook.
• How to Add Signature in Outlook.

How to update or change an email Signature in outlook 365 for Windows

We consider that you have already created an outlook signature for windows. If not, then visit this link.

Follow these steps on how to Edit an email Signature in outlook 365 for Windows.

Step 1→ Open outlook app on a windows device.

Step 2→ Click on New Email or “Ctrl + N”.

It will open the new message window.

Alternatively, you can also Go to Reply/Forward in message windows.

Step 3→ Select signature from ribbon.

Step 4→ Again, Click on Signatures from the dropdown.

A signature and stationary dialogue box appear.

Step 5→ Now, a select signature from “select signature to edit”

Step 6→ Make Changes to your selected Signature, whatever you want, in the “Edit signature section.”

Step 7→ Last Click on Save and select OK, respectively.

With the steps mentioned above, you permanently save changes to your Signature.

Temporarily Edit Signature for Outlook on windows

Temporarily also, you can change or edit your Signature.

In this case, first, you need to add a signature (open outlook app > New Email > click on a signature from ribbon > select Signature to add from dropdown).

Once the Signature is added to the Mail, you can make

necessary changes or even delete the Signature. However, edits or changes you make manually in the message body won’t permanently save changes to the Signature. It means changes are for one time only. 

Swapping an email Signature on outlook window 

You can easily swap signatures in outlook. 

First, go to the new Email, then Select Signature from the ribbon. Now select a signature from the dropdown, that specific Signature automatically gets added to Mail; again, choose another signature that gets swapped with the previously added Signature.

Also Read: How to Set Out Of Office Outlook on Mac, PC

How to change an email Signature in outlook 365 for mac

Here are the steps on How to Edit the Signature in outlook 365 for mac.

Step 1→ Open the Outlook app on a mac.

Step 2→ Click on the outlook from the top menu.

Step 3→ Select preferences.

Step 4→ Click on Signatures from the “Email section”.

Step 5→ Select Signature to edit from “Signature name.”

Step 6→ Click on Edit; a new window appears.

Step 7→ Make necessary changes to the Signature and select save from the top menu.

Step 9→ At last, click on the close button to close the signature window.

With the above steps, you can edit your Signature in outlook for mac.

Temporarily Edit an email Signature for Outlook on Mac OS

Temporarily also, you can change or edit your Signature. 

In this case, first, you need to add a signature (open outlook > new message > click on a signature from ribbon >select Signature to add from dropdown).

Once the Signature is added to the Mail, you can make necessary changes or even delete the Signature. However, edits or changes you make manually in the message body won’t permanently save changes to the Signature. It means changes are for one time only. 

Swapping Signature on the outlook app on Mac OS

You can easily swap signatures in the outlook app on mac.

First, go to the new message, then Select Signature from the ribbon. Now select a signature from the dropdown that specific Signature automatically gets added to Mail; again, choose another signature that gets swapped with the previously added Signature.

 How to change an email Signature in outlook 365 for web (outlook 365)

Follow the below steps on How to Edit Signature in outlook 365 for web (outlook 365)

Step 1→ Launch the Outlook app on the web.

Step 2→ Go to setting gear at the top right and select “view all outlook settings.”

Step 3→ Select Mail and click on compose and reply, respectively.

Step 4→ Select Signature to edit from the dropdown under the “Create and edit signature” title.

Step 5→ Now make the necessary change to the Signature in the edit section

Step 6→ Click save.

With the above steps, changes made to specific signatures get permanently saved. 

Temporarily Edit email Signature for Outlook web

You can add a signature to outlook on the web with the following steps.

Outlook app > Click new message > Go to three horizontal dots and click insert Signature> Select Signature to add from the consecutive dropdown.

After adding a signature to the message body, you can

change that Signature. However, changes made to the Signature in the mail body are temporary or for that time only. 

Swapping email Signature on outlook web app

Select New message and, go to three horizontal dots on the ribbon, select insert signature. Now select a signature from the consecutive dropdown that specific Signature automatically gets added to Mail; again, choose another signature that gets swapped with the previously added Signature.

How to change an email Signature in outlook for Android phone

You can easily edit your Signature on outlook for android with the following steps.

Step 1→ Open the Outlook app on your android device.

Step 2→ Tap on the outlook/Home icon from the top left.

Step 3→ Now tap on setting gear at the bottom left.

Step 5→ Scroll down to Signature and tap on it.

Step 6→ Make changes to the Signature and tap on the top right tick. Also, Enable the toggle “Per Account Signature” to Change or Edit In Multiple signatures for more accounts added in an Outlook app.

With the abovementioned steps, you can change or edit your outlook signatures.

Also Read: How to Set Out Of Office in Outlook Mobile app.

How to change the Signature in the outlook app on iPhone

Follow these steps to edit or change the Signature on the Mac Outlook app.

Step 1→ open the outlook app on your iPhone.

Step 2→ Tap on the Profile/Home icon at the top left.

Step 3→ Tap on setting gear at the bottom left.

Step 4→ Scroll down to the Signature and tap on it.

Step 5→ Make changes to Signature. For different accounts, turn on the toggle of “per account signature.” Edit signature for different accounts.

Step 6→ Tap on the back arrow to save the signatures changes automatically.

That’s it, and you are done. Your Signature gets edited in the outlook app for iPhone.

Conclusion: 

Now we hope that with the help of the above article, you can easily edit/change the Signature in the outlook app for windows, mac, web, Android, and iPhone.

While creating or editing a signature, you can also insert a picture, animation, or hyperlink into it.

FAQs

Q1. Where are Outlook 365 Signatures stored?

Where is Signature Location for Windows

To find where all your outlook signatures are stored, this is how you can do it.

Open outlook app > Go to File > Select option > Click on mail > when you see the signature button, press, and hold ctrl and click the signature.

Here’s the folder,

Alternatively, you can get the location of a signature by directly pasting the below-mentioned link in the search box.

%userprofile%\AppData\Roaming\Microsoft\Signatures

With this, you will see the path and all the signature files.

Signature Location for Mac

The location of the signature file for iCloud users and the non-cloud user is different. 

For iCloud users:

You need to copy and paste the below-mentioned link to know the location of your outlook signature.

Goto ~/Library/MobileDocuments/com~apple~mail/Data/MailData/Signatures/

For Non-iCloud users:

You need to copy and paste the below link to know the location of your outlook signature.

Go to ~/Library/Mail/V9/MailData/Signatures/

(Note: In the above link, V9 is the version, so first, you must know the version, then copy-paste the above link according to your version).

Here I am getting Outlook 365 Mac app Signature under the V9 Folder.